PreConstruction Administrative Assistant
Company: Flatiron Construction Corp
Location: Concord
Posted on: May 6, 2024
Job Description:
Flatiron's PreConstruction Division is growing! We - are looking
for an experienced Administrative Assistant to help all facets of
PreConstruction in Northern California. This includes providing
administrative support with data entry, employee inquiries and
department coordination.
- Performs data entry support for office and department needs,
including time card entry, equipment hours and usage.
- Receives incoming telephone calls, messages, mail and packages
to office and directs to appropriate person in a courteous and
customer service oriented manner.
- Greets and assists all visitors. Assists office staff by
alerting arrival or directing visitors to appropriate meeting
room.
- Supports employee day-to-day inquiries, working closely with
human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned
employee group or project.
- Maintains conference room and facility cleanliness and
preparedness. Monitors conference room bookings and assists office
staff reserving and coordinating meetings and catering.
- Perform additional assignments per management's direction.
- Maintains company and business contact information, seating and
event calendar documents.
- Assists with service requests and maintenance on office
communication technology, including office fax machine, printers,
postage metering and specialty shipping vendor portals.
- Performs a variety of clerical duties, including making copies,
typing memos, correspondence, reports and other documents as
directed.
- Collects, sorts, date stamps and distributes mail to office
personnel and shipping mail to other location staff as needed.
- Orders office supplies, stationary and staff business cards, as
directed by manager.
- Maintains knowledge of Company's values and strategic
plan.
- Support published corporate policies.
- High School Diploma or GED required.
- 3+ years related administrative experience on a construction
project required.
- Experience using MS Office Suite, including Word, PowerPoint
and Excel required.
- Advanced knowledge of construction industry and project
business procedures.
- Developing knowledge of subcontractor invoicing and accounts
payable cost coding.
- Proven initiative, organization and self-prioritization
required.
- Friendly disposition and customer service attitude required.
Some of the benefits you may be eligible for as a Flatiron employee
are:
- Comprehensive compensation package and paid time off
program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vison and/or Provincial
Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement ProgramFlatiron is an EEO/AA/ADA/Veterans
employer. - -USD $28.00/Hr.USD $33.00/Hr.
Keywords: Flatiron Construction Corp, Lincoln , PreConstruction Administrative Assistant, Administration, Clerical , Concord, California
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